Project Communications Management

Thanks for your interest in Project Communications Management (PMBOK®). You find hereafter the definition and the processes involved in Project Communications Management and free downloadable templates. I developed the templates over time from real life documents. You find the download links in the download area of this page.

It is important to prepare a solid Project Communications Management Plan, which lays out…

  • How,
  • When, and
  • By whom

…information will be administered and disseminated. The Project Communications Management plan is a component of the Project Management Plan.

Definition of Project Communications Management

The PMI defines Project Communications Management as:

Project Communications Management includes the processes necessary to ensure that the information needs of the project and its stakeholders are met through development of artifacts and implementation of activities designed to achieve effective information exchange. Project Communications Management consists of two parts. The first part is developing a strategy to ensure communication is effective for stakeholders. The second part is carrying out the activities necessary to implement the communication strategy. (PMBOK® Guide)

Project Communications Management Processes

The PMI defines the Project Communications Management processes as follows:

Plan Communications Management
Plan communications management is the process of developing an appropriate approach and plan for project communication activities based on the information needs of each stakeholder group, available organizational assets, and the needs of the project.
Manage Communications
Manage communications is the process of timely and appropriate collection, creation, distribution, storage, retrieval, management, monitoring, and the ultimate disposition of project information.
Monitor Communications
Monitor communications is the process of ensuring the information needs of the project and its stakeholders are met.

Project Communications Management – How to

When it comes to project communication management, many project managers initially think of meetings and correspondence. Thereby an important component, however, are regular reports. Many projects do not produce regular reports. Project managers often explain that their main reason for the omission would be:

  • They are focused on something different,
  • They are under great pressure, and
  • Can not write reports for lack of time.

A serious project manager will constantly monitor and control the scope, time, cost, risk, quality, etc. He or she collects data and usually records it in spreadsheets or project management software. After recording it, the project manager analyzes the data. The work extensive part in report preparation is the collecting and recording of data. Filtering the data and presenting it is an easy task and does not even require expensive software. Reports don’t need to be text-heavy. Using good templates helps a lot, is easy and isn’t rocket science. With the New One Page Project Manager you will get the status reporting done easily.

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