Download Project Communications Management Plan Template PMBOK®6

Get more Work done in Less Time

Can't wait to download templates?
Get your complete project management template package.

Succesfully used by over 2500 project managers worldwide.

What is the Project Communications Management Plan

Download Project Communications Management Plan Template
Name:
Project Communications Management Plan
Description:
The Project Communications Management Plan is a component of the Project Management Plan that describes how, when, and by whom information will be administered and disseminated.
Prepared by:
Created:
05/11/2014
Last Modified:
27/01/2018
File Type:
MS Word

Send me the Template

Definition of Project Communications Management (PMI™)

Project Communications Management includes the processes necessary to ensure that the information needs of the project and its stakeholders are met through development of artifacts and implementation of activities designed to achieve effective information exchange. Project Communications Management consists of two parts. The first part is developing a strategy to ensure communication is effective for stakeholders. The second part is carrying out the activities necessary to implement the communication strategy. (PMBOK® Guide)

Project Communications Management Processes (PMI™)

Plan Communications Management

Plan communications management is the process of developing an appropriate approach and plan for project communication activities based on the information needs of each stakeholder group, available organizational assets, and the needs of the project.

Manage Communications

Manage communications is the process of timely and appropriate collection, creation, distribution, storage, retrieval, management, monitoring, and the ultimate disposition of project information.

Monitor Communications

Monitor communications is the process of ensuring the information needs of the project and its stakeholders are met.

All you need for good Status Reporting

The New One-Page Project Manager: Communicate and Manage Any Project With A Single Sheet of Paper Paperback – December 17, 2012

How to manage any project on just one piece of paper?

The New One-Page Project Manager demonstrates how to efficiently and effectively communicate essential elements of a project's status.

The hands of a pocket watch reveal the time of day without following every spring, cog, and movement behind the face.

Similarly, an OPPM template reduces any project — no matter how large or complicated — to a simple one-page document, perfect for communicating to upper management and other project stakeholders.

Now in its Second Edition, this practical guide, currently saving time and effort in thousands of organizations worldwide, has itself been simplified, then refined and extended to include the innovative AgileOPPM™.

  • This Second Edition includes new material and updates including an introduction of the ground-breaking AgileOPPM™ and an overview of MyOPPM™ template builder, available on-line.
  • Includes references throughout the book to the affiliated sections in the Project Management Body of Knowledge (PMBOK®)
  • Shows templates for the Project Management Office (PMO)
This new and updated Second Edition will help you master the one-page approach to both traditional project management and Agile project management.

Check The New One-Page Project Manager now

communications-management-plan

How my Project Communication Plan can help you?

A project communication plan is a document that outlines target audiences and their communication expectations including the mode of communication, frequency and the subjects to be communicated.

Project Communication Management Processes

communications plan template - sample page

Plan Communications Management

Plan Communications Management is the process of developing an appropriate approach and plan for project communication activities based on the information needs of each stakeholder group, available organizational assets, and the needs of the project.

During the planning of the communication basically nothing is done but to evaluate who needs to get which information and when, how often, in what way, by whom and with what content. The result is the Project Communication Plan that is part of the overall Project Management Plan.

Here my Project Communication Plan Template can be helpful, in which already the necessary preparatory work is done and therefore only needs to be provided with the specific details.

communication plan template - sample page 2Manage Communications

Manage Communications is the process of timely and appropriate collection, creation, distribution, storage, retrieval, management, and the ultimate disposition of project information.

This is mainly about participating in agreed regular meetings and to present, share or otherwise provide required information, as well as sending regular reports and other correspondences and updated records with the specified contents through right channels and to the appropriate addresses, as well as processing such received information and to respond within agreed timelines as appropriate.

Monitor Communications...

Monitor Communications is the process of ensuring the information needs of the project and its stakeholders are met.

In project management, the adherence to deadlines and the provision of information is an important factor that has impact on the project success. It is therefore important to pay attention to compliance with the same even in communications management.

How my Project Communication Plan can help you?

My communication plan template already contains the individual common subject areas that a good communication plan must cover. It is therefore easy to use my communication plan template and adapt it to the requirements of each individual project.

Get more Work done in Less Time

Can't wait to download templates?
Get your complete project management template package.

Succesfully used by over 2500 project managers worldwide.

All Forms you need for successful Project Management

Essential project management forms aligned to the PMBOK® Guide?Sixth Edition

A Project Manager's Book of Forms is an essential companion to the Project Management Institute's A Guide to the Project Management Body of Knowledge. Packed with ready-made forms for managing every stage in any project, this book offers both new and experienced project managers an invaluable resource for thorough documentation and repeatable processes.

Endorsed by PMI and aligned with the PMBOK® Guide, these forms cover all aspects of initiating, planning, executing, monitoring and controlling, and closing; each form can be used as-is directly from the book, or downloaded from the companion website and tailored to your project's unique needs. This new third edition has been updated to align with the newest PMBOK® Guide, and includes forms for agile, the PMI Talent Triangle, technical project management, leadership, strategic and business management, and more.

The PMBOK® Guide is the primary reference for project management, and the final authority on best practices?but implementation can quickly become complex for new managers on large projects, or even experienced managers juggling multiple projects with multiple demands. This book helps you stay organized and on-track, helping you ensure thorough documentation throughout the project life cycle.

  • Adopt PMI-endorsed forms for documenting every process group
  • Customize each form to suit each project's specific needs
  • Organize project data and implement a repeatable management process
  • Streamline PMBOK® Guide implementation at any level of project management experience

Instead of wasting time interpreting and translating the PMBOK® Guide to real-world application, allow PMI to do the work for you: A Project Manager's Book of Forms provides the PMBOK®-aligned forms you need to quickly and easily implement project management concepts and practices.

Check A Project Manager's Book of Forms here

Why is a Project Communications Management Plan Important?

How can the Communication Plan Template help?

communication managementIt is said that a project manager spends the vast majority of his time communicating. This explains why sufficient attention should be paid to this component of the Project Management Plan.

As mentioned elsewhere on this site, my main focus is on construction projects, but of course you can use all templates for a variety of projects. In a typical construction project, however, communication can be divided into

  • Various regular meetings,
  • Reporting at different intervals, with different content tailored to specific audiences,
  • Notifications on different occasions,
  • Different sort of requests,
  • Various submission/transmission of technical documents, and
  • Other correspondences.

Dropping meetings, forgetting to send reports, or similar omissions can have different consequences. On the one hand it damages the reputation in reliability, on the other hand it can have considerable time impacts and also cost-intensive consequences if certain information is not provided or provided too late. This may be the case, in particular, when documents have to be submitted for examination and approval and, if necessary, re-submitted in revised version. The details of who, when, how, how often and what content is communicated must be therefore evaluated in time and set out in the Project Communications Management Plan.

Get more Work done in Less Time

Can't wait to download templates?
Get your complete project management template package.

Succesfully used by over 2500 project managers worldwide.

How To Create Your Own Project Communications Management Plan

Understand the Parameters

A Project Communications Management Plan should be a written document for your own reference.

Each client, each project management team and each type of stakeholder usually has their own communication needs. While some prefer to solve things quickly and easily on the phone, the other prefers something in writing. While one needs a daily progress report, the next one needs a monthly status. Often, additional meetings are required in which often weekly and monthly reports are discussed. What else?

Once you have an understanding of the team and clients you’re working with, you can start to apply this direction to a Project Communications Management Plan of action.

Define the Communication Goals

Think about what successful project communication will look to not just your client and stakeholders, but your team as well. This list will remind you throughout the project of your ultimate goals, and will guide communication-related decisions accordingly.

Make A Communication Plan

Define your approach to the communications you’ll have throughout your project. Knowing the goals of your project, consider how frequently you’ll communicate with your client and other stakeholders, what method of communication to use, and what information to include. You might have to use multiple approaches, like weekly and monthly face-to-face meetings, daily, weekly and monthly reports etc.

Whatever you decide, keep your parameters and goals in mind—these should really help you identify what types of communication will be most beneficial to bringing your project to success, and how detailed or thorough certain parts of your communications will need to be.

Leave a Reply

Your email address will not be published. Required fields are marked *

This site uses Akismet to reduce spam. Learn how your comment data is processed.